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Grant Evaluation Reports


An annual evaluation report is helpful to both funders and grantees. It is a tool that enables us to reflect and grow from the program by examining lessons that have been learned during the year, the impact (short-term and long-term) on the population served, and what changes might be beneficial in similar programs in the future.

The extent of annual program evaluation reports are often determined by the overall scale of the program. Recognizing the time investment involved in preparing judicious reports, we ask that reports be no longer than five pages. The report should provide a summary of the program’s activities, challenges, successes, next-steps and an accounting of all expenditures.

When preparing your annual program evaluation report, please include the following respectively:
  • Statement of the program funded, goals and objectives for the year
  • Identify any changes from the original stated objectives or budget
  • Summarize the program’s activities
  • What were the measurable outcomes of the program for direct participants and/or the community served? How were outcomes measured? Which measured outcomes indicate enduring impact for the population served?
  • Discuss the program’s challenges and successes by highlighting problems encountered and their solutions and noteworthy achievements.
  • Discuss your future plans for this program. Are there strategic plans for continuing, changing or expanding the program? What steps have been taken (fundraising, endowments, etc.) to ensure the long-term financial sustainability of the program?
  • Were there any press releases or articles published about this program over the course of the year? If so, please provide copies.
Requirements

All grant recipients must prepare an Annual Evaluation Report. It is due on the one-year anniversary of your project start date. The standard project start date is no longer than 30 days after the receipt of awarded funds, unless otherwise agreed upon.
(Please note: The McGowan Scholars Program has a separate reporting structure)

Download the Grant Evaluation Rubric